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Writing a respectable resignation letter

If you’re leaving your job, you’re not alone. The workforce has revolutionised into “The Great Resignation.” People are re-evaluating how they work, where they work, and why they work. Even though millions quit their jobs every month, telling your boss that you’re leaving the company is never an easy conversation. A respectful resignation letter can mean the difference between an awkward goodbye and a chance for a long-term professional connection. An effective resignation letter helps you ensure a positive conversation with your boss and a smooth transition to your next journey.

It goes without saying that you can’t just write, “I resign. Bye.” There’s a formal outline to follow for a letter of resignation, but it’s not as imposing as you may think.

You don’t need to write a lot or give excessive detail – you just need to tell your boss that you intend to resign, add a few key points, and then respectfully wrap it up. Keep your resignation letter to one page and make sure it includes the following:

  • A statement of intent that you will be leaving your job
  • The name of your official position
  • The date of your last day on the job
  • Gratitude to your employer for hiring you
  • A highlight of your time there (optional)
  • An offer to train your replacement
  • Well wishes for the future of the company
  • Your contact info

Resignation letter optional elements

Those are the essentials. But there are also a few optional elements that are frequently seen in resignation letters. Including these items can increase positive feelings toward you as you depart:

Share why you are resigning

No need to go into a ton of detail, but a brief mention can be helpful. You can say things like, “This opportunity was just too good to pass up” or “Due to my partner moving, I’ll be looking for work in a new city.” Share only neutral or positive reasons for your resignation. Humans long for closure, and stating why you’re leaving lets your managers know if the working relationship is ending on a good note. Don’t use this space to complain about your current situation or say something negative about the job you’re quitting.

Extend a helping hand

You do a lot for your company. When you’re gone, there will undoubtedly be a gap where your hard work once was. Although it’s not your responsibility to worry about the company after you’re gone, it’s a nice gesture to offer some help with the transition throughout the duration of your notice.

Say thank you

It’s appropriate to express your appreciation for the opportunities you’ve had in the role. You can mention the skills you’ve learned or relationships you’ve gained in your time on the job. Additionally, this part of the letter of resignation is great for maintaining that positive relationship we talked about. You get to reinforce your appreciation for the opportunity and end things on a good note, or, more literally, a good letter.

Offer a polite outro

As with any essay or letter, you’ll want to end with a polite conclusion. This doesn’t have to be anything fancy or lengthy. It’s just a way of neatly wrapping up everything you’ve said. If you had a closer relationship with your boss and/or colleagues, feel free to make this section slightly more personal.

If you never wondered how to write a resignation letter, it’s best you give it some of your time. It’s highly likely the time will come in your career when you decide to resign. Hopefully it’ll be because you got offered a great new position somewhere else. Do you have your fingers crossed that that opportunity comes sooner rather than later? Make sure you visit our website to see what awesome career opportunities we currently have available for you!